Cleaning Software Cost Calculator
Most cleaning software charges per user, so the bill grows every time you hire. Put in the rate you have been quoted and see what it costs you at today's headcount, and at the one you are aiming for.
Cleaning Software Cost Calculator
What per-seat pricing costs you by the time you have hired.
more on a per-seat plan than on CleanFlo's flat £19.99
- Per-seat plan, 4 cleaners
- £24.96/mo
- CleanFlo, any headcount
- £19.99/mo
- Difference each month
- +£4.97
- Your team in three years, at 2 hires a year
- 10 cleaners
- Per-seat plan, by then
- £54.90/mo
- CleanFlo, by then
- £19.99/mo
- Three-year difference
- +£703
At 4 cleaners the flat plan is £4.97 a month cheaper, and the gap widens with every hire: a per-seat bill grows with the team, a flat one does not.
One line, whatever the headcount
CleanFlo is £19.99 a month with unlimited staff, clients and locations. The bill on your fortieth cleaner is the bill you paid on your first.
Why per-seat pricing bites cleaning businesses hardest
Per-user pricing is the standard SaaS model and it is a reasonable one for most industries, where headcount grows slowly and every seat is a desk. Cleaning is not that shape. A cleaning business grows by adding cleaners, each of whom needs a login for perhaps ten minutes a day to see their jobs, tick a checklist and take a photograph.
That means the metered cost lands on the cheapest, lightest users in the business, and it lands exactly when the owner is trying to grow. A model that charges more the moment you hire is a model that quietly prices your ambition.
It also makes the bill unpredictable at the worst time. Taking on a contract that needs four more cleaners should be a margin question, not a software-licensing question.
Stop doing this by hand
CleanFlo prices jobs, builds the rota, sends VAT invoices and tracks compliance, so the sums happen once, automatically.
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Where the two models cross
A metered plan is genuinely cheaper below a certain headcount, and it is worth being straight about that: if you are a solo cleaner with no plans to hire, a low base fee with no extra seats will usually beat a flat rate, and you should take it. We argue both halves of that on our own one-person page section, cheaper places to look included.
The crossover point is the headcount where the base fee plus the per-seat charges passes the flat price. Below it, metered wins. Above it, flat wins and keeps winning, because one line of the comparison stops moving.
| If your team is | A metered plan is | Because |
|---|---|---|
| One person, staying that way | usually cheaper | You are paying for one seat and nothing else |
| Two or three, stable | roughly level | The base fee plus a seat or two lands near a flat rate |
| Growing past three or four | more expensive, widening | Every hire adds a line to the bill |
| Seasonal or high-turnover | unpredictable | The bill moves with a headcount that moves |
The calculator above does this arithmetic against the rate you have actually been quoted rather than a figure we have published, which is deliberate: launch pricing and founder rates change, and a number printed on our site would be out of date before you read it.
The costs that are not on either pricing page
- Cleaners who need a login but barely use it. Ask whether a cleaner who only sees their own jobs is charged the same as an office administrator. On most metered plans they are.
- Seasonal staff. If you take on cover for a busy quarter, a per-seat plan bills for it. Check whether you can remove a seat mid-month and whether you are refunded.
- Locations and clients. Some plans meter these as well as users. A second site or a client-count ceiling is the other place a bill grows without you choosing.
- The tier jump. Metered plans usually also gate features by tier, so the feature you need may move you up a band regardless of headcount.
- Getting your data back out. Whatever you choose, check that a CSV export exists before you put a year of job history in.
What to do with the number
Work it out at the headcount you expect in two years, not the one you have this morning. Software is a switching cost as well as a monthly cost, and the plan that is £4 cheaper today is the one you will be migrating off in eighteen months.
Then compare the two products on what they actually do. Price is the easiest thing to compare and rarely the thing that decides whether a tool survives contact with a Tuesday. Our comparison pages set out where other tools are the better answer, including where they beat us.