Cleaning Quote Calculator
Enter the property details and this calculator gives you a defensible quote in seconds: labour hours, a suggested price, the VAT position and the margin you keep. Built on UK cleaning industry rates for 2026.
Cleaning Quote Calculator
Price a domestic or commercial clean in under a minute.
No VAT, not registered
- Cleaning time on site
- 2.8 hrs
- Paid hours inc. travel
- 3.2 hrs
- True cost per cleaner-hour
- £16.00
- Labour cost
- £51.47
- Materials
- £2.32
- Your profit
- £20.74 (28%)
Sanity-check the 2.8 hour estimate against a comparable job you have actually completed before sending this.
Send this as a real quote
CleanFlo turns these numbers into a quote with your logo, catalogue prices and a valid-until date, and converts it to an invoice in one click when they say yes, with VAT on it only if you are registered.
How cleaning quotes are actually calculated
Almost every profitable cleaning quote in the UK is built the same way: estimate the hours, cost the hours, then add margin. Everything else: square metre rates, per-room prices, "£18 an hour" rules of thumb: is a shortcut back to that same sum.
The reason quoting feels hard is that the hours estimate is the part people guess at. A 90m² office with hard floors and six desks is a very different job to a 90m² office with carpet, a kitchen and twenty desks, even though the square metre figure is identical. This calculator makes the hours visible so you can adjust them rather than adjusting a mystery price.
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Typical UK cleaning rates in 2026
These are the ranges most UK cleaning businesses are quoting. Rates are higher in London and the South East, and lower in parts of the North East, Wales and Northern Ireland: treat them as a starting point, not gospel.
| Job type | Typical charge-out | Common unit |
|---|---|---|
| Regular domestic cleaning | £18–£28 per hour | Per hour |
| One-off deep clean | £25–£40 per hour | Per hour |
| End of tenancy | £180–£450 per property | Fixed price |
| Office / contract cleaning | £16–£26 per hour | Per hour or per m² |
| Commercial by area | £1.20–£3.20 per m² | Per m² per month |
| Carpet cleaning | £30–£60 per room | Per room |
The three mistakes that kill margin on a quote
- Quoting the visit, not the round trip. Travel between sites, key collection, unloading and restocking are all paid time. A 2-hour clean 25 minutes away is a 3-hour job.
- Costing the cleaner at their hourly wage. Employer National Insurance, pension, holiday pay and sick cover add roughly 25–30% on top of gross pay. Quote off the true cost, not the payslip figure.
- Forgetting that VAT is not your money. If you cross the VAT threshold mid-contract, a price that felt comfortable at £20/hour becomes £16.67/hour to you overnight unless the contract lets you add VAT.
Pricing an after builders clean
After builders is the slowest kind of cleaning there is, and quoting it as a deep clean is the most expensive mistake on this page. The preset in the calculator prices it at 3.4 times the hours of a regular clean, or 40 m² per cleaner-hour by floor area, which is slower than an end of tenancy.
Those two numbers are not a market survey. They are derived from CleanFlo’s own starter catalogue, where an after builders clean of a one, two and three-bed property is priced at 4, 5 and 6.5 hours against 3.5, 4.5 and 5.5 hours for the end of tenancy clean of the same property: about 14% longer, and both figures here are the end-of-tenancy ones moved by that.
Three things are charged separately in that catalogue rather than folded into the price, and they are the three most often given away: fine dust and debris removal at £30, a post-build window and frame clean at £25 to get paint spots and stickers off the glass, and taking a load of builders’ waste away at £35.
- Quote a first pass and a second visit, not one clean. Fine dust settles for days after the trades leave. A single clean before snagging is finished is a clean you will be asked to do again for nothing.
- Agree in writing that the site is finished. No trades on site, no materials stored, power and water on, and protective film off the windows before you arrive. Every one of those turns a fixed price into an hourly job.
- Do not take the waste away casually. Carrying somebody else’s waste is a duty-of-care matter with a transfer note and a registered carrier behind it, not a favour. CleanFlo raises the transfer note and checks the carrier’s registration against the regulator rather than taking it on trust.
- Cost the vacuum you actually need. An M-class vacuum is the minimum for construction dust and a domestic machine will blow the fine stuff back into the room. The builders clean checklist is the room-by-room version of this job.
Should you quote hourly or fixed price?
Fixed price wins on domestic and end of tenancy work. Clients want certainty, and it rewards you for getting faster: if you cut a 4-hour job to 3 hours through better kit and routine, the extra hour is yours.
Hourly wins on neglected properties, builders cleans and anything where the scope genuinely cannot be seen in advance. If you must quote fixed on an unknown property, quote a band ("£280–£340 depending on condition on the day") and confirm on arrival.
For commercial contracts, price per visit but show the client the specification. What protects your margin over a three-year contract is a written scope, not the rate.
