Staff Holiday Entitlement Calculator
Work out statutory holiday for any cleaner: full-time, part-time, zero-hours or a mid-year starter. Shows entitlement in both days and hours, plus the accrual rate to build into your costing.
Staff Holiday Entitlement Calculator
UK statutory holiday for full-time, part-time and irregular hours.
Equivalent to 100.8 hours at a 6.0 hour day
- Total entitlement
- 16.8 days
- In hours
- 100.8 hrs
- Days taken
- 0.0 days
- Remaining
- 16.8 days
- Remaining in hours
- 100.8 hrs
This is the statutory minimum. Holiday pay rules for irregular-hours and part-year workers changed for leave years starting on or after 1 April 2024, check current GOV.UK guidance before running payroll.
Rota around it
Leave shows on the rota, CleanFlo warns you before you double-book anyone, and cleaners arrange cover between themselves for you to approve or refuse.
The rule: 5.6 weeks, whoever they are
Almost all UK workers are entitled to 5.6 weeks of paid holiday per leave year. That is the floor, and it applies to part-time and zero-hours staff exactly as it does to full-timers. It is 5.6 of their weeks, not 28 days for everybody.
A cleaner working five days a week gets 28 days. A cleaner working three days a week gets 16.8 days. A cleaner working two days a week gets 11.2 days. Statutory entitlement is capped at 28 days, so someone working six days a week still gets 28, not 33.6.
| Days worked per week | Statutory entitlement | In hours (7.5h day) |
|---|---|---|
| 5 days | 28 days | 210 hours |
| 4 days | 22.4 days | 168 hours |
| 3 days | 16.8 days | 126 hours |
| 2 days | 11.2 days | 84 hours |
| 1 day | 5.6 days | 42 hours |
Stop doing this by hand
CleanFlo prices jobs, builds the rota, sends VAT invoices and tracks compliance, so the sums happen once, automatically.
Start free trialno card to start · 14 days free · £19.99/mo after · cancel anytime · or open the demo
Send us what you have and we will import it for you, free, during the trial. Ask us to import it
Bank holidays are not automatically extra
There is no legal right to paid time off on a bank holiday in the UK. Employers may include the eight bank holidays within the 5.6 weeks, or grant them in addition: what matters is what the contract says.
Including them means a full-time cleaner gets 28 days total, of which eight are fixed bank holidays and 20 are chosen. Granting them on top means 36 days.
For cleaning businesses this matters commercially. Commercial sites often close on bank holidays while domestic clients still expect a visit. Whichever policy you adopt, write it into the contract clearly. This is one of the most common sources of holiday disputes in the sector.
Irregular hours and the 12.07% accrual
For cleaners whose hours vary week to week, holiday is normally accrued as a percentage of hours worked rather than as a fixed number of days. The established figure is 12.07%: 5.6 weeks of leave divided by 46.4 working weeks.
A cleaner who works 100 hours in a month accrues 12.07 hours of paid holiday.
The rules for irregular-hours and part-year workers were reformed for leave years beginning on or after 1 April 2024, including the reintroduction of rolled-up holiday pay for those workers. If you employ variable-hours cleaners, confirm the current position on GOV.UK or with your payroll provider. This calculator is a planning tool, not legal advice.
Practical holiday management for cleaning rounds
- Book cover before you approve leave. A domestic client whose regular cleaner disappears for a fortnight with no cover is a client you are about to lose.
- Cap simultaneous absence. Two cleaners off at once on a five-person team is 40% of your capacity gone.
- Watch August and the fortnight after Christmas. Demand does not fall as much as staffing does.
- Track accrual continuously, not annually. Discovering in February that half the team has three weeks of untaken leave is an operational crisis, not an admin task.
