What CleanFlo does
CleanFlo runs a cleaning business out of one place: the cleans, the people who do them, the sites they happen at, the paperwork that follows, and the invoice at the end. This is the tour.
On this page
Most cleaning companies of three to fifteen cleaners are run out of four things at once: a WhatsApp group, a paper rota, a spreadsheet of clients, and the owner's memory. It works until it does not. A cleaner does not know where to be, a clean gets done and never invoiced, and a client asks for a risk assessment on Friday afternoon.
CleanFlo replaces those four things with one system. There are two halves to it: a web app for you, and a phone app for your cleaners. They are the same product looking at the same cleans from two ends.
What you see when you log in
The dashboard answers one question: what needs me today. It opens with a one-line briefing, then a queue of everything waiting on you, then today live, money and the week ahead.
Thursday 8 October · 6 cleans today, 1 has nobody on it · 4 things need you
- Dashboard in the sidebar opens this screen.
- New, in the title bar on every screen, adds a clean, client, quote, invoice and more.
Everything hangs off the sidebar
The sidebar is grouped the way the work actually splits: the day first, then clients and team, then the money pipeline, then the business behind it, then compliance, then your account. It never changes, so after a week you stop reading it.
- Dashboard
- Today at a glance, and everything waiting on a decision.
- Schedule
- The calendar. Agenda, day, week and month views of every clean.
- Clients
- Client records, and the locations you clean for each one.
- Messages
- Talking to your team, and to clients, inside CleanFlo rather than in a group chat.
- Staff
- Your cleaners: their record, their activity, their access to the app.
- Website
- One public page for your business, with a quote form that lands in Enquiries.
- Enquiries
- Leads from your public quote form, before they become a quote.
- Quotes
- Priced work you have offered but not yet won.
- Invoicing
- VAT invoices raised from completed cleans, and what is still owed.
- Reports
- Revenue, staff and client analysis, and the CSV export.
- Services
- The catalogue every clean, quote and invoice line is priced from.
- Inventory
- Chemicals, consumables and PPE, with a stock level and a reorder point on each.
- Equipment
- Machines and tools, and which cleaner currently has each one.
- Health & Safety
- Risk assessments, incidents, audits, and the compliance score they produce.
- Settings
- Company details, invoice branding, bank details, billing, modules.
- Support
- A ticket straight to us. The searchable guides now live at cleanflo.io/help.
The sidebar is arranged in six sections: nothing under a heading (Dashboard, Schedule), Clients & Team, Money (the pipeline a lead actually runs: public page, enquiry, quote, invoice, report), Business (what you sell and use up doing it), Compliance and Account.
Two things sit above the sidebar rather than in it. Search everything… at the top, or ⌘K from anywhere, searches clients, staff, cleans, inventory, services, incidents, audits, risk assessments and these help articles at once. The bell beside it is every notification the system has raised.
The week, on one screen
The Schedule is where most of the day goes. It opens on the dispatch board, a lane per cleaner for today, and switches to a grid of the working week where cleans are coloured by what state they are in, and a red line runs across the current time so you can see at a glance what should be happening right now and whether it is.
A clean carries a client, a site, a start time, a duration, the services being charged for, a checklist, and a cleaner. Book it once and it exists in three places at the same time: on your grid, on that cleaner's phone, and in the pile of completed work that invoices are raised from at the end of the month.
10 – 16 Aug 2026
The half your cleaners hold
Your cleaners never see the screens above. They get a phone app with their cleans on it, the checklist for each one, and a way to say it is finished. It is in 27 languages, matched automatically to whatever language their phone is set to, and it keeps working when the signal does not.
Good morning, Amara
Tuesday 11 August
The paperwork the work produces
Two documents come out of CleanFlo and go to a client: a quote before the work and an invoice after it. Both are built from the same catalogue of services, so the price you quoted is the price that gets billed unless you change it on purpose.
The invoice is a proper UK VAT invoice. It carries your VAT number, per-line VAT, the totals broken out, and your BACS details with the invoice number repeated as the payment reference. That last field exists because payments used to arrive with nothing to match them against.
| Description | Qty | Unit Price | VAT | Amount |
|---|---|---|---|---|
| Weekly communal clean · Flat 4B | 4 | £85.00 | 20% | £408.00 |
| Stairwell deep clean | 1 | £140.00 | 20% | £168.00 |
| Consumables restock | 1 | £32.50 | 20% | £39.00 |
Please quote INV-2026-014 as the payment reference so we can match your payment to this invoice.
Alongside the money sits the compliance side: risk assessments on a 5×5 hazard matrix, incidents, scheduled audits, and a live score out of 100 built from all three. That is the folder a client asks for when they are deciding whether to give you the contract, and it is the reason it is worth keeping up to date before anyone asks.
What it replaces
| What you use now | What it becomes in CleanFlo |
|---|---|
| A WhatsApp group for the rota | Cleans assigned to a cleaner, who is notified automatically |
| A paper rota on the office wall | The Schedule, in agenda, day, week or month |
| A spreadsheet of clients and addresses | Clients, each with their locations and access notes |
| A Facebook page and no website | Website, one public page of your own, with a quote form that lands in Enquiries |
| Invoices typed up from memory on a Sunday | Invoices raised from the cleans that were actually completed |
| A folder of risk assessments nobody can find | Health & Safety, with a live compliance score |
| "Have we got any more blue roll?" | Inventory, with a stock level and a low-stock warning |
What it costs
One price: £19.99 a month, with unlimited staff, clients and locations. There are no per-cleaner tiers, because charging you more for growing is the thing this product exists to argue against. The first 14 days are free with full access.
Common questions
Do my cleaners need to buy anything?
Can I use CleanFlo for domestic cleaning as well as commercial?
What happens to my data if I stop paying?
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Every message is read by a person on the CleanFlo team.
